About Earthworm Foundation

With most of our staff operating directly on the ground where the issues are, we work with our members and partners to make value chains an engine of prosperity for communities and ecosystems.

We see a world where forests are a boundless source of materials and a home for biodiversity; communities see their rights respected and have opportunities to develop; workers are seen as productive partners, and agriculture becomes the instrument to feed a hungry planet and keep our climate stable.

Your Role

As a Finance and Administration Manager, you will be primarily responsible for:

• Managing Expenses and ensuring adequate funds are available for operations. Ex-penses filed timely and reconciled appropriately. Inclusive management of cash ad-vances, petty cash management, disbursement of claims and staff benefits on a timely manner.
• Involvement of Audit/Tax, Company Secretarial, for regulatory bodiematters. Inclusive resolutions for AGM, audited financial state-ments, and banking-related activities.
• Involvement of legal compliance with Company laws and timely submission of the com-pany’s annual return and full accounts by the statutory deadline.
• Legal affairs involvement by liaising with legal teams on contractual matters, ensuring proper filing of all contracts, NDAs, and managing premises licenses. This would include managing ins such as the Com-panies Commission of Malaysia (CCM), Inland Revenue Board, and liaising with tax agents on corporate taxsurance matters via liaising with insurance brokers on policies, renewals, payments, and vetting policies for accuracy.
• Providing assistance to management on budgetary matters, preparing annual admin budgets, and monitoring of actual expenses versus budget on a quarterly basis.
• Independent Administration of office with limited input from senior management while being cost conscious.
• Bank reconciliation is an integral part of this role. Maintaining records, receipts of daily transactions, and handling of company expenses on a monthly basis.
• Developing, reviewing, and improving administrative/finance/expense policies, proce-dures and internal control
• Detailed inventory databases maintenance, by means of updating equipment purchases, and handling the issuance of purchase orders for necessary equipment.

Your Profile

You thrive on human relations and are able to explain your field to a variety of audiences. Your expertise in finance principals, analysis, budgeting, forecasting and risk management make you a valuable asset to a team. One that has the ability to simplify complex financial concepts for non-financial audiences.

You love to analyse financial information, identify trends and must be someone with strong problem solving and critical thinking ability. You would be someone that strategically thinks and align financial goals with border organisation objectives. This would mean you are meticulous in nature and are very detailed orientated.

You’re one that will prioritize transparency, honesty, and compliance with regulations and organizational policies to maintain trust and credibility. Someone that ensures the integrity of financial information and compliance with reporting standards.
Being a natural leader, you should be able to foster a collaborative and high-performing work environ-ment while working effectively within cross-functional teams. Collaborations with colleagues from var-ious departments are essential to achieve common goals and solve complex problems.

A background in Human Resource be it, recruitment, payroll processing, training and development, com-pensation & benefit this would surely add to your advantage to this application.

Working Conditions:

• Bachelor’s degree or higher in Fi-nance, Human Resources, Accounting (preferable)
  
• Minimum 8 years of experience
• Fluent in Bahasa and English (spoken and written)
• Full-time, Open-Ended contract
• Office based role in Kuala Lumpur, Malaysia
• Salary range: RM 8,500 – RM 10,000 gross per month
• Start Date: as soon as possible
• Citizenship or valid work authorization required

To Apply

If you are in search of having a meaningful impact, with a desire to innovate and act for the environment, this offer is for you! The team you would join is truly committed to and passionate about finding concrete solutions to improve relationship between People and Nature.

To join this adventure, apply by sending your application (resume, cover letter and a portfolio with accomplishments in video, photo, post production and writing) at malaysia.recruitment@earthworm.org by 15 May 2024 with the subject "Fin&AdminManager2024" followed by your name.

Only selected candidates will be contacted.

Good Luck !